Accounts Payable

Job Description

Responsible for the matching of authorised Purchase Orders and delivery dockets to supplier’s invoices and accuracy of calculations and extensions
Ensuring that all Suppliers’ invoices bear evidence of receipt and approval before posting or accepting into Accounts Payable system
Review accuracy in coding of expenses/invoices
Perform Supplier’s Statement reconciliation
Preparing payments to suppliers on a timely basis ensuring credit facility is optimally utilised and entitled discounts are taken
Responsible for the maintenance of Accounts Payable Ledger
Is aware of and abides by all hotel policies, procedures & relevant legislations
Reports any hazards, risks, accidents as required
Abides by and is aware of all relevant Occupational, Health & Safety legislation
Ensures all directions are followed out at the request of any level of Senior Management

To review and approve all invoices keyed in by the Cost Controlling Department
To ensure that all invoices received for processing are bona fide contractual obligation of the hotel i.e. Invoice are duly approved, calculations correct, goods have been received and ordered by the hotel
To process or transfer all invoices to the Accounts Payable ledger on a daily basis
To ensure batch totals of all invoices processed are completely picked up and posted by the system
To agree and reconcile subsidiary accounts payable ledger to general ledger control total on a daily basis
To perform Supplier’s Statement reconciliation to accounts payable subsidiary ledger on a monthly basis
To produce Proposed Payment Schedules by the 10th and 20th working day monthly to the Financial Controller for approval prior to processing the actual cheque runs or electronic transfers
To present the cheques drawn with supporting documents or invoices to the Financial Controller and general manager for signatures
To maintain and file all unpaid and paid invoices in an orderly manner by suppliers accounts
To use and run cheques in a sequential number order and maintain a manual log of all cheques numbers used
To ensure that all credits and discounts offered by suppliers are taken in a timely manner
Perform any other duties as required by the Financial Controller or the management

To follow the Hotel set Safety standards, and adhere to all rules and regulations as set out by the Occupational Health and Safety Act and to take reasonable care at work so as not to put self or others at unnecessary risk


Bachelor Degree

Previous experience in a 5 star hotel in the UAE

Additional Information

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